Effective Date: January 1, 2025
 

This Privacy Policy (“Policy”) constitutes a legally binding agreement between you (“User,” “Client,” or “Data Subject”) and Rylie Godoy Services (“Company,” “we,” “us,” or “our”) and governs the manner in which personal data is collected, processed, stored, disclosed, and otherwise handled in connection with your access to and use of the website located at www.theryliegodoy.com (“Website”) and any related services, programs, coaching sessions, or communications provided by the Company (“Services”).

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By accessing the Website, engaging our Services, or otherwise submitting personal information, you expressly acknowledge and agree to the terms set forth in this Policy.

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1. Data Collection and Categories of Information

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We may collect and process the following categories of personal and sensitive information:

• Personal Identifiers: Full name, email address, telephone number, billing and physical address

• Transactional Data: Payment details, invoicing information (via third-party processors)

• Service-Related Data: Intake responses, session documentation, assessments, survey responses

• Recorded Media: Audio and/or video recordings of coaching sessions

• Technical Data: IP address, browser type, device data, and cookies via analytic tools

 

Such data may be collected directly from you, through third-party integrations, or through automated means when you interact with our digital platforms.

 

2. Lawful Basis and Purpose of Processing

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Data is collected and processed in accordance with applicable privacy legislation, including but not limited to the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other relevant data protection laws, under the following lawful bases:

• Contractual necessity: To provide Services in accordance with coaching agreements

• Legitimate interest: For internal business operations, service optimization, and safeguarding

• Legal obligation: To comply with applicable laws and regulations

• Consent: For specific uses such as promotional content, recording, and marketing

 

Data may be used for the following purposes:

• To facilitate, deliver, and improve the Services

• To maintain accurate client records and program progress

• To administer billing and communications

• To analyze user interaction with the Website

• To anonymize and repurpose non-identifiable session data for marketing, research, and educational purposes

 

3. Recordings and Promotional Use

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Client sessions may be recorded for training, quality assurance, and documentation purposes.

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By participating in Services, you acknowledge and expressly consent to the following:

• Sessions may be recorded and securely stored for internal business use

• Artificial intelligence and transcription tools may be employed to assist with notetaking, recordkeeping, or summarization of session content

• De-identified, anonymized excerpts (including transcripts, screenshots, or audio clips) may be used in digital or social media marketing, educational content, or promotional materials

• Identifiable information will never be used without your express, written, and documented consent
   

Clients may withdraw permission for promotional use of session material at any time by submitting a written request to theryliegodoy@gmail.com

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4. Data Sharing and Disclosure

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Personal data shall not be sold, licensed, or disclosed to third parties except as required to:

• Facilitate the performance of Services through third-party vendors (e.g., scheduling, payments, CRM systems)

• Comply with applicable law, subpoena, legal process, or regulatory request

• Enforce our Terms of Service or other legal rights

• Protect the safety, property, or rights of the Company or its users
   

All third-party processors shall be bound by confidentiality obligations and data protection clauses consistent with applicable laws.

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5. Data Retention and Security

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We retain personal data for as long as necessary to fulfill the purposes outlined in this Policy or as required by applicable law, which may include a statutory retention period of up to seven (7) years.

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Appropriate physical, technical, and administrative safeguards are in place to prevent unauthorized access, disclosure, alteration, or destruction of your data.

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6. Your Rights

Subject to jurisdiction, you may have the following rights regarding your personal information:

• The right to access, rectify, or erase your personal data

• The right to restrict or object to certain forms of processing

• The right to data portability

• The right to withdraw consent at any time without affecting prior lawful processing

• The right to lodge a complaint with a supervisory data protection authority
   

Requests to exercise any of the foregoing rights should be submitted in writing to: theryliegodoy@gmail.com

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7. Cookies and Tracking Technologies

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The Website uses cookies and similar tracking technologies for functionality, analytics, and user experience improvement. You may configure your browser settings to refuse or limit the use of cookies. Certain features of the Website may not function properly if cookies are disabled.

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8. Children’s Privacy

We do not knowingly solicit or collect data from individuals under the age of 18. The Services are intended solely for adults. If we become aware that data has been collected from a minor, it will be promptly deleted.

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9. Amendments

We reserve the right to amend, modify, or update this Privacy Policy at any time in our sole discretion. Any material changes will be posted on this page with an updated “Effective Date.” Continued use of the Website and/or Services following such updates constitutes acceptance of the revised Policy.

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10. Contact Information

For questions, concerns, or to exercise your legal rights under this Policy, please contact:

Rylie Godoy / Rylie Godoy Services
Email: theryliegodoy@gmail.com
Website: www.theryliegodoy.com